Frequently Asked Questions

How long do I need to keep university records in my department?
Please review the University's Record Retention and Disposal policy (Administrative Policies and Procedures #481)作指引.  For audit purposes, 内部审计 recommends departments retain documentation that is unique (i.e.; only found in their department) for three fiscal years, unless a longer period is mandated. If the information is for an external funding source (e.g.; grant), the department needs to comply with the agency's retention requirement. University records (e.g.; fund ledger, payment vouchers, etc...) are retained permanently by Central Finance; therefore, the department can dispose based on their discretion.

How do I request a standard audit of my department?
的 department needs to prepare a written request that includes the reason(s) for the audit. This request must be approved by the division vice president. Once approved, the request should be forward to the president for his review and consideration. 的 president and internal audit director will deem the request's merit taking into consideration the university's risk assessment. If deemed appropriate, the internal audit director will contact the board chair of the Finance, Audit and Investment Committee for approval. No audit work will be performed until board approval occurs.

How do I report a fraudulent activity or employee misconduct?
You can contact the internal audit director by telephone, 电子邮件, fraud and anonymous tip hotline, or written document to report fraudulent activity or employee financial misconduct. 内部审计 will keep your identity confidential to the extent possible. 的 Reporting 欺诈 or Misappropriation page provides more specific instructions.

Employee misconduct involving personnel issues should be reported to the assistant vice president for UHR or the Office of 法律 Affairs. Employee misconduct related to full-time or part-time faculty, academic administrators or deans should be reported to the assistant vice president for Academic HR or the Office of 法律 Affairs. Those departments will determine if 内部审计 should be involved with the matter.

How do I get an Administrative Policy and Procedure updated or added to the online manual?
内部审计 is no longer responsible for maintaining the university's Administrative Policy and Procedure Manual. Changes to the manual are made by the Vice President for Finance and Administration's Office. 的 Administrative Policies and Procedures site provides more specific instructions.